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Bulletin Board

  SIRAS Newsletter March 2025

 

   Exciting News! SIRAS and MediCal Billing Technologies (MBT) Have Partnered to Streamline Your Service Documentation and Billing.  learn more

 

IMPORTANT Information for all users in SIRAS

  • The Reclassification Worksheet has been updated to align with CDE guidance on Criteria 1. Teams should continue to work within their District’s reclassification processes. The ELD page was updated earlier this year to provide space for teams to document domain exemptions. There is a new query for Domain Exemptions available in the query builder.

  • IEP Meeting Notes Template has been updated to reflect that Transition to Adult Life was considered for all high school students. Work with your Directors and administrative team to know what will look like in your district.

  • Parent Response Update: Starting the second week of March the parent response of 'Awaiting Consent' will be relabeled to be 'Awaiting Response'. The new 'Awaiting Response' will function exactly the same as 'Awaiting Consent' but with more clarity on the intent of the itinerant response. Click this link for more information on parent response definitions.

  • Annual IEP implementation monitoring: This spring, the CDE will be collecting service data for a random sample of students from each LEA for service dates March 3- April 30, 2025.  The service log feature in SIRAS is a great way to document that services have been completed. As a reminder, a provider is able make a log note for multiple dates, both for individual students and group sessions using the service log feature in SIRAS.  In addition, you are able to select the number of minutes served in a single click. Check out the Service log video for more information.

    • During last year’s process, we learned that the calculations were able to be adjusted if services were missed due to school activities such as field trips, assemblies, state testing, etc. Documenting these instances as the student being ‘absent’ and putting a note stating that the reason was due to one of the above reasons will assist with the monitoring process.

  • School Event is a new option under the attendance area of Service Logs. During last year’s IEP Implementation Monitoring process, we learned that the calculations were able to be adjusted if services were missed due to school activities such as field trips, assemblies, and state testing. This new way of documenting these instances will assist with the monitoring process.

  • IEP Manager> Print/Preview/Options:  The Preview/Print feature allows you the flexibility to combine forms that may have not yet been submitted, and/or select the forms you would like to include in the draft documents.  Click on this link for further details on how to use the Print/Preview/Options feature.

                                     
                                       

 - Additionally, if your team would like to view/print a draft with blank services you can follow the process found here.

  • Custom List and Query sharing: Admin Users have the ability to share custom lists and queries to others within a SELPA, district, or school. A custom list can also be associated with a query. Once a query or list is saved, the option to share to your SELPA, school or district will appear.

  • Meeting Reports: Meeting Reports have been separated into three tabs.  The list of students on the first tab, then predefined reports, and then queries.          

  • Use the Student Data Overview links on your home page to monitor Upcoming and Overdue meetings.

  • Review your open meetings regularly. Finalize IEP meetings as quickly as possible, right after parent consent has been received.

  • Spring ELA, Math, Science and EL testing: The TOMS Export Procedure Help Sheet contains guidance for case managers on data review for accuracy of the test being administered and the accommodations needed, for SIRAS administrative staff on the data export for TOMS and for test coordinators on the upload of test supports/accommodations to TOMS.  Domain Exemptions will need to be entered into TOMS manually when recommended by the IEP team.

  • All 504/SST Module users are invited to attend Office Hours with SELPA.  Find the schedule with zoom link here.


 

IMPORTANT Information for SIRAS Data Administrators in SIRAS

  • Continue practicing ongoing data monitoring procedures. These include addressing Errors/Warnings in SIRAS and in CALPADS/View Submissions, sending data to CALPADS, reviewing Predefined Queries, monitoring meetings for readiness to finalize, reviewing Statistical Reports and the New Referral List. See the Support Center in Happy Fox for a complete list of Data Monitoring Procedures.
  • Review the Accountability Report (16.21) from CALPADS for overdue IEPs. Follow up with IEP teams and in SIRAS to make sure any missing data gets to CALPADS in a timely fashion.
  • Spring DRDP: All infants, preschoolers, and TK/K students who have begun SPED services before April 1 (in any district) will need to have a DRDP unless they will be turning 6 before June 30. DRDP data must be entered into SIRAS by Friday, May 16th. Locate all DRDP eligible students by going to the Search button/Predefined Queries. Refer to the DRDP Help Sheets on the SIRAS4Admins Padlet
  • Post-secondary outcome surveys: The 2025 survey form is now posted in SIRAS and ready to send out.   Post-secondary data is due in SIRAS on Friday, June 28th for EOY 4 Reporting. See the Post-Secondary Help Sheets on the Support Center within Happy Fox for more information. Please work in connection with the Workability specialist serving your district as they will also need to enter follow up information in their database.
     

 ~ SIRAS Translation Services ~

  • Contact steve@sirassystems.com for a quote.  Provide SSID, meeting purpose/date; and language (check to see if is a supported language).

               


SST Tracker and the 504 Modules:

>>> 504 Module - SIS Integration now available. Click here for more technical information 

  • Contact steve@sirassystems.com for a quote and to arrange
  • The modules employ Transfer buttons on the MIS Summary page which move the student record from one module to another (for example, SST to 504 or SST to Special Education). If your district is interested in using either the SST Tracker or the 504 Plan Developer email Siras Systems for assistance to get started. 
  • Optional Costs:
         - Customized 504 Forms
         - SIS Integration of demographic and contact data
         - Training & Workshops