SIRAS Newsletter July 2025

Exciting News! Enter MediCal Billing through SIRAS Service Log.  SIRAS and MediCal Billing Technologies (MBT) Have Partnered to Streamline Your Service Documentation and Billing.   ~ learn more ~

EVEN MORE NEWS! SIRAS Translation Services has now the resources to translate  IEP and assessment reports into ANY language. We offer high quality translations in any language with fast turnaround.  >> Click here for rates and request process<<

 IMPORTANT Information for all users in SIRAS

• New changes in effect on July 1.
  • “Meeting Held” has been re-labelled as “Meeting Complete” to better reflect the intent.
  • Guidance for when it is required to Finalize meetings while still Awaiting Response has been updated, see the section below.
  •  Notes & Additional Information will contain sliding fields and rich face tools for text; no more 'Add Page' button.  You can review this enhancement by logging in the SIRAS Training version.
  • “Reactivate Meeting for Signatures” is now available. For meetings that were finalized as “Parent Contacted, No Response”, this will temporarily reactivate the meeting and make only the signature pages editable.
  • The Additional Page form used for meeting notes now has sliding fields and rich text.  
    
  • The Independence Plan for Intensive Individualized Services (IIS) is now optional for all IEPs and required for all Annuals and Triennials for students with IIS as a service.
  • The Service Log area is now structured with tabs to help with organization and navigation.

• “Degree of Support” designation on the MIS Summary page will be completed per District determined procedures and is based on the student’s level of needs per the IEP but is not part of the IEP itself. This information is required beginning Fall 2025.
• All active SIRAS records (IEP, 504 and SST) will be grade advanced on the weekend of July 12th-13th and Next Year's Data will be applied.
• The SIRAS Training server will be copied over from production at a later date.  This means that any documents that you may have created in the training server will be deleted.  Download and save items you need from the training server in advance.
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IMPORTANT Information for SIRAS Data Administrators in SIRAS

• The grade rollover and advancement of Next Year’s Data will occur on a weekend in July click here to find yours.  See the instructions posted on the SIRAS User Manual for procedures prior to and following the rollover.
• Prior to the rollover, finalize all meetings that have a Parent Response.  These are the meetings listed by default on the home page as “Ready to Finalize”.
• Prior to the rollover, review all meetings that are still Awaiting Response and make an effort to obtain the consent and signatures.  If the student is not transferring to a new district, the meeting can be left open during the rollover, but will need to be reviewed in the Fall.
• For students that are transferring to a new district, and still have a meeting that is Awaiting Response, there is a deadline to obtain consent, and the meeting must be finalized before the new district can receive the record. If consent and signatures are not received in time, the meeting must either be abandoned be finalized as “Parent Contacted, No Response” which does not accept or report any changes to the plan.
• Students with Pending IEP status and open Initial IEP meetings that will be transferring to another district, where parent consent is in one district and the Initial IEP will happen in another, close the meeting as abandoned and have the new district open a new Initial IEP with the same referral dates. Request assistance from support@sirassystems.com to open the new initial in the new district.
• After the rollover, search for students who you anticipated would have been transferred upon the rollover.  For example, review the Statistical Reports for students with Active/Pending status by grade to see if you have students in 9th grade (and you are a K-8 district). If a student will not be continuing with you, inactivate the record and contact the next LEA to have them request the record. 
• After the rollover, review any open IEP meetings.  Remind staff they will need to be continued when school begins.  After the meeting is finalized, review the record and update the grade, school, and providers if needed. See the instructions posted on the SIRAS User Manual.
• After the rollover, search for students without a Case Manager and assign one.  At that time, update your caseloads with new providers and school changes.
• Meetings finalized as “Parent Contacted, No Response” may be Reactivated for Signatures.  This will allow the e-signature links to function and open up the signature pages temporarily.  The meeting will need to be re-finalized once signatures are obtained.
• For staff who are not returning in the fall, Deactivate their User account and reassign student associations.
• Enter Progress Report dates and School Holidays in excess of 5 days in Tools/SELPA-District-School Admin for the 2025-2026 school year.  You do not need to enter all your school holidays for the year, only school holidays that are in excess of 5 school days.
   

 ~ SIRAS Translation Services ~

To request a quote contact steve@sirassystems.com:  Provide SSID, meeting Purpose/Date; and Language

NEWS FOR THE 504 Modules and the SST Module:

• ASK ABOUT THE NEW 504 SERVICE LOG
• Ask to customize your districts form

>>> 504 Module - SIS Integration now available. Click here for more technical information 

• Contact steve@sirassystems.com for a quote and to arrange
• The modules employ Transfer buttons on the MIS Summary page which move the student record from one module to another (for example, SST to 504 or SST to Special Education). If your district is interested in using either the SST Tracker or the 504 Plan Developer email Siras Systems for assistance to get started. 
• Optional Costs:
       - Customized 504 Forms
       - SIS Integration of demographic and contact data
       - Training & Workshops